The meeting was called to order at 8:54 am by President David Pennington. 

1.  Agenda:  The agenda was presented for approval by D. Pennington who requested that it be modified to make the nominating committee report and election the first item under committee reports.  Robert Blystone noted that Adjournment should be the final item on the agenda.  James Small made a motion, seconded by Hugo Lane, to approve the agenda as modified.  It was approved on a voice vote.

2. Minutes: The minutes of the previous meeting (June 29, 2000; Orlando, Florida) were approved unanimously by a voice vote.

3. Nominating Committee Report and Election:  Hugo Lane, on behalf of the Nominating Committee,  presented the slate of candidates  for the election, as follows:

  President-elect  Ann Blum (Texas A & M State University)
                          Anne L. Ewing (University of Oklahoma)
   Secretary         Susan Morrison  (College of Charleston)
   Treasurer         Robert Gaunder (University of North Alabama)
   Historian          Robert Nevins  (Millsaps College)

Executive Council Members at Large (two to be elected):

                         Julia E. Grimwade  (Florida Institute of Technology) 
                         Gerald L. Seebach (Transylvania University)
                         C. Kenyon  Revis-Wagner  (Clemson University)
                         Mary Jane Krotzer (Stillman College)

Candidates were introduced; there were no nominations from the floor.  Larry Nordyke moved that nominations be closed;  the motion was seconded by Dan Schaedler and approved unanimously.  A printed ballot was distributed. Attendees were reminded that there is only one vote per institution.  Ballots were collected and counted by Hugo Lane, Jerry Putnam and Gerhard Kalmus while the meeting proceeded.

Later in the meeting the results of the election were announced, as follows:

  President-elect: Anne Ewing
  Secretary:         Susan Morrison
  Treasurer:         Robert Gaunder
  Historian:          Robert Nevins

  Executive Council Members-at-Large: 

                         Jerry Seebach
                         Ken Revis-Wagner

4. Treasurer’s Report:   Pennington reviewed each item in the Treasurer’s report submitted by Robert Gaunder.  Expenses from  June 22, 2000, to February 28, 2001, totaled $5184, while income totaled $9487, leaving a balance of $30,626. Pennington explained that his attendance at the Osteopathic Medicine meeting cost SAAHP $34 ($307 in expenses less a $275 reimbursement from  AACOM).   It was noted that Susan Morrison had collected approximately an additional $6000 in registration fees for the San Antonio 2001 meeting that are not reflected on the balance sheet bringing the total income for the San Antonio meeting to approximately $11,000.   Anne Ewing made a motion to receive the Treasurer’s report.  It was seconded and approved by a voice vote.

5.  Historian’s Report:  Historian Robert Nevins distributed a written report.  He indicated that (a) the minutes of this meeting would be posted on the SAAHP web site;  (b)  the membership list was last updated March 1, 2001; (c) updates can typically be expected on a quarterly basis.  He requested that individuals contact him to report errors or changes in advisors.

6. Electronic Communications Report:  Keith Garbutt, SAAHP delegate to the NAAHP Electronic Communication Committee, commented on his written report which had been distributed.  It had been agreed that the members, member institutions, and health professions associations would be allowed to link to the NAAHP web site, but that the issues of whether there should be advertising and how to handle related for-profit companies had not been resolved.  An interactive site reached via the NAAHP web site will be available. 

Pennington noted that Trevor Potts has continued to work with the NAAHP web site even though he is no longer located at the association’s national office.  Abstracts from prior issues of The Advisor are now available on the web site and full articles can be requested from the national office, thanks to the efforts of the office staff. 

7.   Membership:   Pennington reported on activities of the NAAHP Membership Committee.  Two brochures, one for advisors and one for patron members, have been developed for use in recruiting new members.

8.   Secretary’s Report:  Since the minutes had already been approved as distributed, Secretary Susan Morrison had nothing additional to report.

9.  President’s Report
Pennington, who served as one of the SAAHP Board delegates to the NAAHP Board, described his major accomplishment at great length.  He served as NAAHP delegate to American Association of Colleges of Podiatric Medicine (AACPM) and indicated much greater cooperation and communication between advisors and the AACPM  has developed.

Pennington announced that Jerry Putnam was selected by the Executive Committee to serve as the new SAAHP representative to the NAAHP Board of Directors, with his term beginning in 2002 at the NAAHP meeting in Las Vegas

Old Business
10.  Pennington distributed a page of southeastern region medical school admission requirements and announced numerous corrections.  A corrected version will be available on the SAAHP web site.  He acknowledged Nancy Johnson, his administrative assistant, for assembling the list.
 

NAAHP Board of Directors Report
11.  Pennington reported that the NAAHP budget is balanced due to the efforts of Larry Sullivan (Avila College), Chair of the Budget Committee.  This was accomplished by several means:  (a) use of conference calls instead of traveling to business meetings; (b) no pay raise taken by Executive Director;  (c) cost-of-living only pay raise for the office staff.  Other accomplishments included:  mailing of patron membership brochures; placing abstracts of articles on the NAAHP web site; reviewing the membership categories.  The grants committee has seen little activity.  Consideration of whether to obtain domain names was referred to the Electronic Communications Committee.

12.  Ed Trachtenberg announced that he still has a few copies of the 6th edition of the Premedical Advisors Handbook for sale and can be contacted by those interested.  He is beginning work on the 7th  edition, which will be published by NAAHP instead of the NEAAHP. 

Other Old Business
13.  The advisor kit project has not progressed.  SAAHP was going to prepare the set of resources for distribution to advisors at colleges and universities which lack their own materials, in the hopes of increasing SAAHP membership and improving the overall quality of pre-health professions advising. 

14.  A project to prepare detailed job descriptions of SAAHP officers has not yet been started.

15.  Pennington reported that he is interested in synchronizing changes in the NAAHP and SAAHP Bylaws

16.  Resolutions
Jerry Putnam was recognized to present a set of resolutions:

Resolution 1.   Be it resolved that the membership of the Southeastern Association of Advisors for the Health Professions (SAAHP) expresses its sincere gratitude to The University of Texas Health Science Center at San Antonio for hosting and providing generous support of the SAAHP 2001 meeting in San Antonio.

Resolution 2.   Be it resolved that the membership of the Southeastern Association of Advisors for the Health Professions (SAAHP) expresses its sincere gratitude to The Universidad Autonoma de Guadalajara School of Medicine for generous support of the SAAHP 2001 meeting in San Antonio.

Resolution 3.   Be it resolved that the membership of the Southeastern Association of Advisors for the Health Professions (SAAHP) expresses its sincere gratitude to the Ross University Schools of Medicine and Veterinary Medicine for generous support of the SAAHP 2001 meeting in San Antonio.

Resolution 4.   Be it resolved that the membership of the Southeastern Association of Advisors for the Health Professions (SAAHP) expresses its sincere gratitude to the St. George University Schools of Medicine and Veterinary Medicine for generous support of the SAAHP 2001 meeting in San Antonio.

Resolution 5.   Be it resolved that the membership of the Southeastern Association of Advisors for the Health Professions (SAAHP) expresses its sincere gratitude to the American Dental Education Association for generous support of the SAAHP 2001 meeting in San Antonio.

Resolution 6.   Be it resolved that the membership of the Southeastern Association of Advisors for the Health Professions (SAAHP) expresses its sincere gratitude to the Prgram Committee of the SAAHP for its leadership in planning the SAAHP 2001 meeting in San Antonio.  The program committee includes:  Dr. Anne Blum (Texas A&M University), Dr. Robert Blystone (Trinity University), Dr. Helen Horton (Emory University), Dr. Jeanne Lagowski (The University of Texas at Austin), Dr. Hugo Lane (Wake Forest University), Dr. David Pennington (Baylor University), Dr. Jeremiah L. Putnam, Chair (Davidson College), and Dr. Jerry Seebach (Transylvania University).

Resolution 7.   Be it resolved that the membership of the Southeastern Association of Advisors for the Health Professions (SAAHP) expresses its sincere gratitude to Dr. Hugo Lane and Dr. Susan Morrison for their especially helpful support of the SAAHP 2001 meeting in San Antonio.

Resolution 8.   Be it resolved that the membership of the Southeastern Association of Advisors for the Health Professions (SAAHP) expresses its sincere gratitude for the tireless work on the SAAHP 2001 program of Ms. Jean Newman, who assisted Dr. Jeremiah Putnam in the planning of the SAAHP 2001 meeting in San Antonio.

Resolution 9.   Be it resolved that the membership of the Southeastern Association of Advisors for the Health Professions (SAAHP) expresses its sincere gratitude to Dr. David Pennington, President of the SAAHP, for his leadership of our organization over the last two years.

A voice vote unanimously approved these resolutions.
Next, David Pennington presented the following resolutions from the Executive Council:

Resolution 10.  Be it resolved that the others members of the Executive Council and General Membership of SAAHP express their profound appreciation for the excellent service and leadership of Hugo Lane as he rotates off the Executive Council as Immediate Past President, and further, be it resolved that the entire body of SAAHP offers its enthusiastic support to Hugo Lane as NAAHP President-elect.

Resolution 11. Be it resolved that the Executive Council and General Membership of SAAHP express their gratitude to Tom Oeltmann for his service on SAAHP Executive Council as he rotates off the Executive Council at the close of the present meeting.

Resolution 12. Be it resolved that the Executive Council and General Membership of SAAHP express their sincere gratitude to Jerry Putnam and his Program Committee for the outstanding program which they organized and successfully executed in San Antonio 2001. 

These three resolutions were approved unanimously with a voice vote.

17.    Remarks & Motion  from New President     Jerry Putnam explained that he wanted to bring the leadership of SAAHP together in Davidson, NC, for a leadership conference, to address such issues as the web page, outreach, planning for the next meeting, reconciliation of bylaws with actual practices and with NAAHP bylaws, and other matters.   He  requested approval for spending an estimated $2500 for this purpose.  It was approved with a voice vote.

18.   Adjournment  Following a round of applause in appreciation of the San Antonio meeting program,  Harold Murray made a motion to adjourn the business meeting.  The meeting concluded at 10:05 am. 

Respectfully submitted,
 
 

Susan J. Morrison, Secretary